VES Technothon

To ensure fair competition and collaboration, please adhere to the following guidelines for team composition:

● College Consistency: All team members must belong to the same college. Inter-college teams are not permitted.

● Team Size: A team should comprise four members, including the team leader.

● Diversity Inclusion: At least one female member is mandatory on each team. These guidelines aim to foster a balanced and diverse participation experience for all teams at Technothon 2025.

Criteria:-

● In-City Teams:Teams whose colleges are within a 7 km radius of the nearest Mumbai local train station.

● Out-City Teams:Teams whose colleges are beyond the 7 km radius from a Mumbai local train station and those from other districts of Maharashtra.

Accommodation:-

● In-City Teams:Expected to report on the morning of the Grand Finale day. For example, if the Grand Finale starts on Saturday, teams should report on Saturday morning. Accommodation and meals during the 24-hour hackathon will be provided by us.

● Out-City Teams:Expected to arrive at the venue the night before the Grand Finale. For example, if the Grand Finale starts on Saturday morning, teams should report by Friday evening.Accommodation will be provided one night prior to the event and one night after the event, subject to their travel schedule.

Meals and accommodation are on us :)
Travel Allowance:-

● In-City Teams: We regret to inform you that the Travel allowance will not be provided.

● Out-City Teams:Reimbursement for to-and-fro tickets from the nearest railway station of their college to the nearest railway station of VES Polytechnic (2-Sleeper Class) will be provided. For example, if the nearest railway station is Pune, reimbursement for 2-Sleeper class tickets from Pune Station to Dadar Station will be issued

After your team finalizes a problem statement, it's time to submit your innovative idea. During the registration, present your idea in the form of an abstract and proposal. Choose from the following formats for your submission:

● PDF / PPT

● Video Presentation (highly encouraged for efficient comprehension of your proposed solution)

To ensure a smooth submission, refer to the provided template for the [PPT here].
Unleash your creativity and communicate your solutions effectively to stand out in Technothon 2025!

Top 10 Teams per problem statement based on their Idea submission proposal will be shortlisted for the next round. In the next round, you will be expected to present your idea virtually to the Judge/Problem setters, preferably along with a prototype. During this virtual presentation on Google Meet, ensure that all team members are present with their cameras on. You will present your solution, preferably with a prototype to the problem setters, who will evaluate your idea based on how well it aligns with the problem statement.

Selection for the Grand Finale:

The problem setters will select the finalist teams based on the following criteria:

● Relevance and feasibility of the proposed solution to the problem statement.

● Innovation and creativity demonstrated in the presentation.

● Clarity of the problem statement and solution presented.

● Technical awareness for the proposal idea.

If your team is further selected, you will advance to the Grand Finale, where you will have the opportunity to develop your proposed solution during the 24-hour hackathon.

If your team is selected for The Grand Finale, a 24-hour Hackathon, you are expected to turn your proposed solution and prototype into a working product. We encourage participants to have a substantial portion of their proposed solutions implemented, transforming concepts into tangible products during the event.

Prepare to bring your innovation to life during the Grand Finale and showcase your problem-solving prowess!

● College Identity Cards of individual team members.

● Any Government ID Card of individual team members.

● A consent form duly filled by individual team members (to be shared with the selected team).

● Participation confirmation letter from the college authority on college letterhead (one per team).

Each Problem Statement can result in different outcomes, and the determination lies with the Problem Setter. Here are the possible scenarios:

● Winner: Awarded to the team with the best solution/product among competitors addressing the same Problem Statement.

● Joint Winners: If two teams independently develop and present identically similar solutions/products, they both share the victory.

● No Winners: Declared if the problem setters find that none of the developed products effectively solve the provided problem.

The evaluation criteria encompass various aspects, and not limited to:

- Novelty of the idea

- Complexity of the solution

- Clarity and details presented in the prescribed format

- Feasibility of the proposed solution

- Practicability and sustainability of the developed product

- Scale of impact

- User experience

- Potential for future work progression

Let innovation and excellence guide you as you strive for success in each Problem Statement category!

The intellectual property (IP) of the idea belongs to the competent authorities only.

Ownership Note: Solutions prepared by the finalist teams, whether hardware or software, will be owned by the organizers/problem setters. This ensures collaboration and further development opportunities beyond the challenge.

Explore, innovate, and adhere to the guidelines for a successful journey at Technothon 2025!